I am a big fan of David Allen’s GTD system. He has written what I feel is the greatest productivity book in the history of the world. If you have not read it and you are an overwhelmed momma, then please borrow from the library or buy yourself one. It is what keeps me sane. It allows me to find time in the crazy busy momma world. The best part of the system is the physical inbox, what I call my big fat inbox.
The book is called Getting Things Done: The Art of Stress-Free Productivity
It just rocks.
His system in a very tiny nutshell for me is something like this.
- Collect all the Stuff and Write all the Stuff –anything that comes into mommy land goes into my physical inbox. Mail, School Papers, Work Papers, catalogs. Any excellent mom idea that comes to my head gets written down and put into my physical inbox. This includes recipe ideas, family outing ideas, article ideas, coupons inserts, field trip forms, etc. It can get full.
- Process the stuff into projects, tasks, or file it away for a rainy day, just in case, or a momma memory file. And clean out the box every single day all the way to the bottom. Projects can be planning a family outing, planning purchases, meal planning or putting brochures in a file for my dream vacation.
- Review, plan, bums and elbows ( DO), this just means planning, scheduling for how and when all the things that need getting done will get done.
I cannot tell you how easy it is to get things done when all of it can be found either in the inbox or filed away in a nice, crispy, new labeled folder.
Forgotten or lost a field trip form or misplaced a report card to sign in and turn into the teacher.
- Had a great coupon for 10 dollars off at the favorite family restaurant and thrown it away by accident.
- Lost the best recipe for no-roll pie crust.
- Misplaced the electric bill.
- Misplaced the baby’s shot record.
- Forgot to charge the camera battery for the big birthday bash.
- Is this you? I know it was me a time or two before I purchased and started using my big fat inbox every single day.
If you don’t have one, then give it a try.
You can use anything you have on hand that is big enough to hold what your process in one day.
The four essentials for this system are as follows:
Big Fat Inbox -Big enough to hold all the papers and stuff you receive each day.
File Folders – To label and store for items that you will need to reference many of these papers will come directly out of your inbox into a file folder.
Hanging File Folders– it is just easier to pull out the plain folder and leave the hanging one in place.
Filing system – your choice, by date, year, alphabet, category .. whatever works for you.
Label Maker or Black Permanent Marker I simply cannot live without
my label maker.
*Note: when I process my inbox I place all my bills in a magnetic box on my bulletin board. The key is to keep them all in one location where you will not forget them.
Have a super a productive day!
If you already have a physical inbox:
Simple Daily Challenge for the day is to clear it out!